Overview

Students are scheduled for classes only after a one-on-one meeting with their Academic Advisor. Registration and pre-registration take place each semester. The student must apply for registration on the prescribed form listing the subjects to be studied during the semester. The last date for registration is posted by the Registrar. Registration will not be considered complete until the course fees and all other balances due have been paid. Students will not receive credits for courses in which they are not registered. Inquiries regarding registration should be directed to the Registrar’s Office.

• Academic Policies
• Grading System
• Academic Honors

Academic Policies

Academic Advising

1. Every student is assigned an Academic Advisor for the duration of their degree program. Assignment of Academic Supervisor is system-generated at the Office of the Head of Enrollment which are reflected in the Faculty and Students’ UMS.
2. The Advisor assists students in selecting courses for each semester. In addition, the Advisor is available to the student on a daily basis by appointment or, in emergency cases, non-scheduled sessions.
3. Advisors discuss professional goal-setting, answer questions about academic programs, review student registration forms for classes, and make referrals to College and off-campus resources as needed.

Late Registration

Students must register for classes by the deadline dates specified on the academic calendar. A Late Registration Form will be submitted and a late registration fee will be assessed for all students who register after the deadline for normal registration and up to the end of the second week of class, after which students will not be permitted to attend further classes.

Add/Drop Procedure

1. Students may make schedule changes without financial penalty during each term’s Add/Drop Period in the first week of the semester to add or drop a course.
2. Adding or dropping courses is not allowed outside of this period, and there are no refunds for classes dropped after the end of the Add/Drop Period.
3. Add/Drop Application Form shall be submitted and each Add/Drop form requires a processing fee. Courses may only be added or dropped with the permission of the student’s Academic Advisor.
4. No add/drop shall be allowed in the Health Sciences Program

Withdrawal Procedure

1. Students shall fill out the Withdrawal Application Form and submit the same to the Registration Department.
2. There is no academic penalty for withdrawing from courses prior to the 9^th week of a course offered in the Fall or Spring semester, or prior to the 4^th week of a course offered in a summer session. In these cases, the letter W is noted in the student file alongside the course. The student CGPA is not affected. However, students who withdraw after the 2^nd week must pay the full amount for repeating the course when they take that course again.
3. Students who withdraw from a course after the 3^rd week, CUCA awards a grade of EW. This means the student would have achieved either a passing or failing score on the date of withdrawal from the course. A score of EW has no effect on the GPA. Therefore, the decision for timing of withdrawal from a course is important should it become obvious to the student that they are failing the course.
4. Any student leaving a course must complete a special withdrawal form. Failure to complete this form indicates the student is continuing in the course and they will be awarded grades in accordance with academic policy. The withdrawal form must be signed by the student along with their Academic Advisor and submitted to the Registrar before the end of the week in which they are withdrawing during spring or fall semester and before the end of the 4^th week during a summer session.
5. Aside from voluntary withdrawal from a course as described above, a faculty member may require a student to withdraw from a course as a result of failure to complete required assignments, low attendance, or misconduct. As in the case of voluntary withdrawal, a mark of EW is awarded, based on the withdrawal date and student performance.
6. A faculty may recommend the student to drop from the course after the MT if he/she exceeded the maximum allowed absences or poor performance. A grade of EW will be recorded against the course.

Course Load

1. The Academic Advisor must approve the course load that the student selected.
2. The maximum number of credit hours for which full-time students can register is 18 (6 courses) and the minimum number of credit hours is 9 (3 courses).
3. Only students with a CGPA of 2.5 to 3.79 can register for 18 credit hours (6 courses) per semester.
4. Only students with a CGPA of 3.8 and above can register for 21 credit hours (7 courses) per semester. Therefore, no student will register for 21 credit hours (7 courses) in the last semester unless their CGPA is 3.8 and above.
5. Students who take graduation project or capstone courses can only take 4 courses. The total number of courses including the graduation projects or capstone courses must not exceed 5 courses.
6. A student may register for less than 9 credit hours (3 courses) if the number of credits needed to complete graduation requirements is less than 9.
7. A student can only register for 6 credit hours (2 courses) in each summer session.
8. The maximum number of credit hours per semester for a part-time student is 9 (3 courses).
9. Any case that exceeds the prescribed registration limits requires the approval of both the Academic Advisor and the Department Chair, and the final approval of the Vice Chancellor.

Grading System

1. Students are awarded letter grades for each course in which they have enrolled. The letter grade reflects student performance in a particular course.
2. The minimum passing grade in an undergraduate course is D; for a graduate course the minimum passing grade is C.
3. Grades are awarded as shown in Table below:

Table 1: Grading System

Credit Hours

Courses are calculated in credit-hours. Each course carries a certain number of credits which are awarded after its successful completion. Credit hours usually equal the number of hours spent in class per week. One credit hour is typically 50 minutes of lecture given weekly for a minimum of fifteen weeks. Two or three hours of tutorial or laboratory work per week is the equivalent of one credit hour.

The Grade Point Average (GPA)

The grade point average (GPA) reflects student achievement in one semester. The cumulative point average (CGPA) reflects student achievement in all semesters of coursework attempted. GPA and CGPA are evaluated as shown in Table below:

Table 2: Grade Point Average

CGPA are evaluated as follows:

The Cumulative Grade Point Average (CGPA)

The GPA is calculated by multiplying the grade of each course by the number of its credit hours and dividing the total by the number of total credit hours taken in the semester. The CGPA is calculated by multiplying the grade of each course by the number of its credit hours and dividing the total of all courses by the number of total credit hours taken for all semesters. By contrast, the GPA is the average of grade points for all courses in one semester, whether the course was passed or failed. As mentioned earlier, the CGPA is the average of grade points for all courses in all semesters. Both GPA and CGPA are rounded to the nearest decimal units. Calculate the GPA and CGPA using the following formula:

Total credit hours per course x Grades received per course

GPA = ———————————————————————————————–

Total credit hours per semester

Total credit hours per course x Grades received per course

CGPA = ———————————————————————————————–

Total credit hours taken during all semesters

Table 3: Example GPA and CGPA Computation

(12) + (12) + (6) + (9) + (9) + (6)                     54

GPA _(S1) = —————————————————–   =          —-       =         3.00

3 + 3 + 3 + 3 + 3 + 3                             18

(9) + (12) + (9) + (12) + (9)                              51

GPA_(S2) = —————————————————–   =           —-       =         3.40

3 + 3 + 3 + 3 + 3                                  15

54 + 51            105

CGPA   = ——————–        =          —–      =          3.18

18 + 15            33

Academic Honors

The Registrar issues the Student Academic Honors List at the end of each semester. To be placed on this list, a student must have:

1. Registered for at least 15 credits and receive no failing grades
2. A minimum semester GPA of 3.6
3. No recorded or pending disciplinary action Academic Suspension